SAN FRANCISCO (CN) - A new report claims a troubled and massive IT project will eventually save at least $300 million per year, if it is installed in the state's 58 trial courts by 2016 without any hitches. The long-overdue cost-benefit analysis was unveiled Friday and reflects a largely rosy outlook for the Court Case Management System based on a multitude of positive assumptions.
The positive cost-benefit analysis by the English accounting firm Grant Thornton follows a blistering audit by California's state auditor saying the IT project had been mismanaged, that it had no funding source, that the large majority of trial courts did not support it, and that the judicial bureaucrats had not revealed the full cost of the $1.9 billion project to the legislature.
The cost-benefit analysis report was presented on Friday to the judiciary's governing body, the Judicial Council, before many of its members had been able to read through it. The Administrative Office of the Courts, nominally underneath the council, promised through a press release that the report would be posted Thursday afternoon.
But it was not posted until Friday morning shortly before the Judicial Council meeting with the result that very few members of the council had read the report and no critics could prepare for public comments at the same meeting.
Presenting the cost-benefit analysis, Graeme Finley with Grant Thornton said it was unusual that a major court IT project would be conducting a cost-benefit analysis "several years into the development." He said, "Normally, this is something you would do early on."
The dense, 129-page report is filled with a number of scenarios and assumptions.
The most positive combination of assumptions finds that CCMS will eventually save the state roughly $300 million annually, starting in 2016. However, Grant Thornton also estimated that from 2002 to 2014, the AOC will have spent almost $1 billion just for deployment.
Finley said it will cost about $1.5 billion to develop and deploy the latest version of CCMS by July 2011.
"There are a lot of assumptions here," said judicial council member and Los Angeles Superior Court Judge Burt Pines. "I've seen higher numbers than this in terms of costs in the auditor's report."
Courthouse News obtained an independent analysis of the cost-benefit report from CPA Karen Covel with the San Diego firm Lauer, Georgatos & Covel, APC, which provides accounting services for Courthouse News Service.
Covel said the report addresses none of the "serious concerns" raised by state uditor Howle.
"In fact, the scope of the cost-benefit analysis specifically excludes an evaluation of current or prior CCMS work, and does not include an assessment of the AOC's ability to successfully deliver the system," said Covel. "Cost assumptions were based on figures provided by the AOC, and Grant Thornton did not audit these figures."
"Given the State Auditor's report and the AOC's past performance, the CBA report should be taken with a grain of salt." In an interview, Covel added, "If I was a decision-maker and I read the state audit then dug into this, I'd throw it in the trash."
State auditor Howle had written that the project would cost at least $1.9 billion, not including the costs that individual courts would incur trying to implement it. "Thus, the AOC will need roughly 24 years to recover the investment in the